JOB ADVERTISEMENT

Department/Project
Program
Position Title 
Lafaek Learning Media (LLM) Project Manager
Supervisor
Assistant Country Director-Programs
Position Grade 
Grade 8 step 1
Salary 
From  USD 1,990 Plus Benefit
Location of work
Dili
Position report to
Assistant Country Director-Programs
Contract Period
2 years
Areas of experience required
Proven experience in Project Management (including staff management, project design and implementation, budgeting and monitoring and evaluation). Experience in the education sector will be highly regarded.
This positon is only open to Timorese nationals.
Applications required by
12 February 2021
Application should include
CV and Application letter only
Application should be sent to
Teresa.Barros@careint.org 
INTRODUCTION:
CARE is an international development and humanitarian aid organization fighting global poverty, with a special focus on working with women and girls to bring lasting change to their communities. As a non-religious and non-political organization, CARE works with communities to help overcome poverty by supporting development efforts and providing emergency assistance. We believe supporting women and girls is one of the most effective ways to create sustainable outcomes in poor communities.
 
CARE’s long term program will focus on women and girls in rural disadvantage areas with four priority areas: SRM Health and Rights, Women’s Economic Empowerment, Women’s Voice and Education. 
 
PURPOSE OF THE POSITION:
The position provides overall management of the Lafaek Learning Media Project, has a role as the focal point for the project, and is fully accountable for the successful implementation of the project.
 
The Project Manager (PM) is required to work closely with the Assistant Country Director-Programs, Gender and Program Quality Unit and Lafaek Marketing and Communications Manager for support in direction and implementation of the project. The PM is fully responsible for the implementation of the project, planning, staff management, budget management, ensuring the project aligns with CARE’s program quality and gender strategies, donor compliance and donor report writing and liaison with relevant Government Departments. The position will play a key role in Lafaek governance, including Advisory Board and Steering Committee. 
 
The PM will also work with the Lafaek Marketing and Communications team to implement the Lafaek Business Plan,  including new business development opportunities. 
 
The Project Manager is also responsible for providing inputs to the Long Term Program, particularly the Education Priority Area. This position is based in Dili, with travel required to other site to support project implementation.
 
REPORTING RELATIONSHIPS:
The position reports directly to the Assistant Country Director – Programs. The Project Manager will be responsible for five direct reports including the two DPMs for Field Implementation, DPM for Production, DPM for Monitoring and Evaluation and Senior Gender and Advocacy Officer.
 
MAIN RESPONSIBILITIES:
Project Management
  • Supervise the development and execution of the detailed magazine development, printing, and distribution plans;
  • Maintain regular communication, supervision and support with staff members in order to align and link the project activities to ensure that the overall outcomes and goals of the project are being met
  • Provide regular updates to the Assistant Country Director-Programs and Lafaek Marketing and Communications Manager regarding the progress of the project;
  • Ensure timely and open communication with the Assistant Country Director-Programs in order to facilitate appropriate decision making in regards to the projects
  • Prepare all required reports as required by CITL and/or the donors;
  • Lead the Lafaek Senior Management Team meeting.
Human Resource
  • Lead the HR management for the project including recruitment and training;
  • Supervise and line manage staff including developing their work plans and managing their performance;
  • Together with the management team, help all staff to develop ownership and responsibility for the program as a whole and create a positive and productive team spirit amongst the staff;
  • Identify critical staff capacity needs and work with the Assistant Country Director-Programs and CITL’s HR Unit to meet these as appropriate
  • Ensure that the communications channels with the project teams are kept open and engaged
  • Proactively manage the APPA process for all direct reports (annual appraisal, midyear review and regular 1:1 meetings) creating an environment where feedback is valued, acted upon and monitored, and where an effective APPA process is an integral component of Annual Work Plans and activities.
Financial and Logistics Management
  • With support from the Assistant Country Director-Programs and Finance team, be responsible for budget control and expenditure;
  • Prepare and plan the project budget, conduct monthly Budget and Variance Analysis process, and monitor expenditures against the guidelines of CITL and the donor in collaboration with the CITL Finance Unit;
  • Support the capacity building of the DPMs and Senior Gender and Advocacy Officer in order to increase their involvement in budget management;
  • Ensure that Quarterly Procurement Plans are developed and submitted to Procurement Unit;
  • Budget control: monitoring of expenditures and burn rates, review of the budget/Costed Workplans Plans vs expenditures, and making revisions as necessary;
  • Coordinate important fleet, procurement, and logistics tasks with the relevant departments;
Partnership Management
  • Lead on fostering relationships with Ministry of Education, Youth and Sports and other Government and education development partners as appropriate 
  • Work closely with Gender and Program Quality Unit to ensure CARE’s partnership policy and tools are followed
  • Support Marketing and Communications Manager with research and leading on establishing new partnerships to proactively explore opportunities for finding sponsors for the Lafaek magazines; 
  • Ensure advisory board meetings and steering committees are scheduled and implemented as per project design.
Advocacy, gender, accountability and program quality
  • With technical support from Gender and Program Quality Unit, provide guidance and leadership to Senior Gender and Advocacy Officer to develop and implement gender action plan for Lafaek Learning Media
  • With technical support from Gender and Program Quality Unit, provide guidance and leadership to Senior Gender and Advocacy Officer to develop and implement an advocacy plan
  • With technical support from Gender and Program Quality Unit, ensure Lafaek Learning Media is compliant with CARE’s accountability (prevention of sexual exploitation, abuse and sexual harassment and child protection) requirements. 
Monitoring and Evaluation
  • Support DPM MEL, to ensure LLM MEL Plan is implemented and aligned with CARE’s Impact and Learning Strategy;
  • Ensure that lessons learned, examples of best practice and evidence of impact is documented and appropriately stored and used for improved impact and project management
  • Conduct regular monitoring trips to the field;
  • Ensure proper and accurate filing and storage of the distribution receipts, waybills, photos, and other relevant reports forms;
Other Responsibilities:
  • Promote a safe and secure work environment; foster a culture of safety and security awareness and ensure a consistent application of, and compliance with, CITL safety and security policies and procedures;
  • Actively participate in the senior management meetings and all other meetings as necessary;
  • Demonstrate understanding of gender equality and women’s empowerment and a commitment to CITL’s approach and values including ethnic diversity and cultural sensitivity; and
  • Uphold and promote CITL commitment to Child Protection.
  • Any other relevant task as assigned by the supervisor.
EXPERIENCE AND QUALIFICATIONS:
  • Minimum Master’s Degree in Education, and or equivalent undergraduate degree and/or Management, Social Science, Sales and Marketing or equivalent with at least five to ten years of working experience in the education sector preferably including the management of NGO programs
  • Proven experience in Project Management (including staff management, project design and implementation, and monitoring and evaluation)
  • Proven ability  in contract management including Financial management experience 
  • Proven strong report writing and proposal development skills
  • Excellent communication skills in both in Tetum and English;
  • Demonstrated honesty, maintaining confidentiality, reliable and trustworthy;
  • Ability to be strategic, adapt, innovate, and advocate; Adapts programs / policies to deliver a portfolio of projects or services;
  • Fully conversant in Microsoft Office with knowledge in Microsoft Word, Power Point and Excel.
  • Representational skills including developing networks and relationships with other key stakeholders; 
  • Demonstrated strong leadership, people management, decision-making, and conflict resolution, analytical, motivational and influencing skills; and 
  • Proven understanding of working with an International Non-Government Organisation (INGO) and a willingness to learn about CARE, gender equality and women’s empowerment activities;
In return of your commitment you will benefit from ongoing professional development fostered within an innovative and forward thinking environment, plus a comprehensive benefits package.
To apply to this position, please email or submit your application letter and Curriculum Vitae with three references (Please DO NOT attached the other documents) to teresa.barros@careint.orgOR to HR Unit, CARE International Timor-Leste, Bairo Pitte, Dili, OR by email before or by (date deadline). Only successful candidates will be contacted for the interview.
 
CARE is an equal opportunity employer committed to a diverse workplace. Women are strongly encouraged to apply. 
 
CARE International Timor-Leste is committed to protecting the rights of children in all areas we work. CARE International Timor-Leste reserves the right to conduct screening procedure to ensure a child-safe environment.
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